Day-to-day desk management
Your everyday office overview: see who booked desks and change a desk for the selected day only.
The daily view is your everyday overview of the office. It shows all desks in a chosen area on a given day and who booked them. This is where you react to day-to-day situations, for example by giving someone a desk for today or making a desk unavailable for one day.
Good to know: Changes in the daily view apply only to the selected day. If you want to permanently change how a desk works, do it in the area settings: Desks > Areas, Desks tab. The article "Office area settings" describes how.
Note: the daily view is available for administrators and area managers.
In short
- You'll find the daily view in Desks > Daily view.
- Choose a date and an area to see the list of desks with their status.
- The Map view button shows the desks on the office map.
- The Change button next to a desk lets you assign it to an employee, restrict it or release it, for the selected day only.
How to open the daily view
- In the left menu, under Manage, unfold Desks.
- Click Daily view.
- In Select date, choose the day.
- In Choose office area, choose the area.
The app shows the list of desks in the area. Each desk shows its status, for example free or reserved, together with the person who booked it.
Map view
Click Map view to see the desks on the office map. You can zoom the map with your mouse scroll wheel. When you click a desk on the map, its number and status appear on the left. Use the Change button below them to change the desk's status.
How to change a desk's status for the selected day
- Click Change next to the desk in the list, or select the desk on the map and click Change.
- Choose what you want to do:
- to assign the desk to an employee, select the employee from the list,
- to make the desk unavailable for booking, select restrict for office use,
- if the desk is reserved, you can free it by selecting release for everyone to use.
- Confirm with the Confirm button.